Privacy Policy

Introduction

OEASE Solutions Inc. ("we," "us," or "our") operates the OEASE Organization Management System (OMS) and OCMTY community platform. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you access or use our services. We are committed to protecting your privacy and complying with applicable data protection laws, including the General Data Protection Regulation (GDPR) and the Health Insurance Portability and Accountability Act (HIPAA).

Information We Collect

Information You Provide

• Account and Profile Data: Name, email address, organization name, role titles, profile pictures, and other information you submit when creating or managing your account.
• Membership & Finance Data: Through our Membership Management and Finance Management modules, we collect member details (e.g., names, contact information), payment information, transaction records, and uploaded receipts or invoices.
• Recruitment & HR Data: Application materials, resumes, questionnaire responses, interview schedules, and candidate status updates when you use our Human Resource Management and Recruitment modules.
• Event Details: Event names, descriptions, dates, attendee lists, and related marketing content when you use our Event Management module.

Information Collected Automatically

• Usage Data: Database query logs, feature usage metrics, crash reports, and performance analytics.
• Device & Connection Data: IP address, browser type, operating system, and device identifiers. We use IP addresses to customize your experience based on location (e.g., region-specific content).
• Cookies & Tracking Technologies: We employ cookies and similar technologies to remember your preferences, authenticate sessions, analyze site usage, and deliver personalized content. Users are informed about cookies used and can control their preferences in compliance with GDPR and HIPAA standards.

How We Use Your Information

• Service Delivery: To provide, maintain, and improve our OMS and OCMTY platforms, including user account management, transaction processing, and event coordination.
• Personalization: To tailor content, suggestions, and notifications based on your organization's structure and usage patterns.
• Communication: To send transactional emails (e.g., account confirmations, transaction receipts) and, where permitted, marketing communications.
• Analytics & Product Development: To analyze trends, usage data, and feedback to develop new features and optimize performance.
• Legal Compliance & Protection: To comply with applicable laws, enforce our Terms of Service, and protect the rights, property, or safety of OEASE Solutions Inc., our users, or others.

Information Sharing & Disclosure

• Service Providers: We share information with trusted third-party providers who perform services on our behalf, such as payment processors, email delivery services, hosting providers, and analytics platforms.
• Business Transfers: In the event of a merger, acquisition, or sale of assets, user information may be transferred as part of the transaction, subject to confidentiality obligations.
• Legal Requirements: We may disclose information to comply with legal obligations, respond to lawful requests by public authorities, protect our rights, or prevent fraud or security issues.

Data Security

We implement administrative, technical, and physical safeguards to protect your data against unauthorized access, disclosure, alteration, and destruction. Our single-tenant architecture ensures each organization's data is isolated in a dedicated environment, enhancing data security and ownership.

Data Retention

We retain your personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements. Afterward, data is securely deleted or anonymized.

Your Rights & Choices

Depending on your jurisdiction, you may have the right to:

• Access or Portability: Request a copy of your personal data in a structured, machine-readable format.
• Correction: Update or rectify inaccurate or incomplete data.
• Deletion: Request erasure of your personal data, subject to certain exceptions.
• Restriction or Objection: Limit or object to processing under certain circumstances.
• Cookie Preferences: Manage or withdraw consent for cookies and similar tracking technologies through your browser or our preference center.

To exercise these rights, please contact us as described below.

International Data Transfers

Your information may be processed or stored outside your country of residence. Where required by law, we ensure appropriate safeguards (e.g., standard contractual clauses) are in place to protect your data.

Children's Privacy

Our services are not directed to children under 16 (or a higher age as required by local law), and we do not knowingly collect personal information from minors. If you believe we have collected such information, please contact us to request deletion.

Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. We will post the revised version with a new "Last Updated" date and, where appropriate, notify you via email or in-product notification.

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please reach out:

Email: [email protected]
Address: OEASE Solutions Inc., 800 N King Street Suite 304, Wilmington, DE 19801